Action Against Hunger-USA
Closing date: 31 Oct 2010
Location: Nigeria - Damaturu -(Nothern Nigeria)
Job Objectives:
Objective 1: State level ACF Logistics systems are properly set-up and managed (with support of Log/Admin Co)
Activities :
- To recruit train and manage the State Logistic departments staff:
- Recruitment, organization of the logistic department.
- Capacity building and training of logistics team.
- Overall technical support and evaluation of logistics staff
- Briefing of all new expatriates (security + basic logistic)
- To set up logistics systems according to ACF standards:
- To implement logistics essential procedures based on Kit-Log 3.
- Organization and supervision of the supply chain ensuring timely and quality provision of supplies to the programmes.
- Implementation of standard procurement procedures in accordance with Kit Log and donors standards
- Set up and management of warehouse facilities in accordance with Kit Log and project needs
- Equipment assessment, planning, purchase, allocation and management
- Organization and supervision of the fleet and its management (rental contracts, movements follow up, report, log book maintenance) in accordance with Kit Log and security regulations
- Organization and subsequent supervision of information management and means of communication ensuring adherence to security procedures and the Kit Log
- To manage logistics properly and efficiently:
- Specification and forecast of further logistics structures, systems, and needs for current and new projects
- Implementation and standardization of the logistic procedures as defined in the Kit Log and donor-specific regulations; development of additional procedures if required
- Assessment of logistic needs, evaluation of the costs and feasibility for the supplies, draft of the procurement planning & logistic budget.
Activities :
- To recruit train and manage the State Administration departments staff:
- Recruitment, organization of the administrative staff.
- Capacity building and training of administrative staff.
- Overall technical support and evaluation administrative staff.
- Briefing of all new expatriates on admin rules and procedures.
- To set up and ensure proper financial management, in liaison with the Managing HQ and CD
- To set up and ensure proper administrative management, in liaison with PM / Field Co / Tech Co / CD:
- To set-up and ensure proper national HR management
Activities :
- Identify, quantify and assess the risks
- Data collection, research and analyze
- Develop of an information network
- Support and encourage program managers and support departments in their humanitarian
- and situation analysis
- Redaction in collaboration with PM and support team of a field
- monthly SITREP
- Ensure that the field office has and respect security plan (MOS) validated by Log/Admin Co & CD
- Update security plans (every 6 months) in coordination with the field team and seek validation from Log/Admin Co & CD
- Stress the security rules to the teams.
- Incident reports and crisis management
Activities :
- Initiate the development of field office strategy in line with the overall country Mission strategy and in collaboration with the field team and local community when relevant.
- Oversee the successful implementation of the field programme strategy in liaison with the Programme Managers.
- In liaison with Programme department oversee good compliance of the implemented activities with the objectives of the mission and of the proposals.
- To visit regularly programs activities;
- Overlook the good cohesion between program needs and support department (log/fin/HR)
- Informing/updating CD and Coordination team on the field situation - by providing a monthly comprehensive situation report
- Ensure that each programme activity progress reports are timely done and disseminated to the coordination team.
Activities :
- Representation of ACF to various stakeholders including local community members, authorities, other NGOs, companies and partners, donors.
Education / Specific Degrees / Special Skills :
- Substantial experience in logistics, administration & staff management, project support and follow up, security management, previous experience with ACF desired
- Staff management experience and strong HR Management skills
- Rigorous organizational (definition of priorities, delegation, training)
- Good computer skills (Word, Excel, Accountancy packages, and system management)
- Initiative and flexibility - and wider vision of further impact of the administrative issues
- Ability to adapt, multitask and deal with stressful situations
- High cultural sensitivity.
- Team player and good communication skills Humanitarian field experience requested: YES
Please apply online at :
http://www.actionagainsthunger.org/get-involved/jobs/field/field-coordinator-0
Reference Code: RW_89SU8G-55
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