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Tuesday, October 5, 2010

Action Against Hunger - USA

Field Coordinator
Action Against Hunger-USA
Closing date: 31 Oct 2010
Location: Nigeria - Damaturu -(Nothern Nigeria)

Job Objectives:
Objective 1: State level ACF Logistics systems are properly set-up and managed (with support of Log/Admin Co)
Activities :
  • To recruit train and manage the State Logistic departments staff:
  • Recruitment, organization of the logistic department.

  • Capacity building and training of logistics team.

  • Overall technical support and evaluation of logistics staff

  • Briefing of all new expatriates (security + basic logistic)

  • To set up logistics systems according to ACF standards:
  • To implement logistics essential procedures based on Kit-Log 3.

  • Organization and supervision of the supply chain ensuring timely and quality provision of supplies to the programmes.

  • Implementation of standard procurement procedures in accordance with Kit Log and donors standards

  • Set up and management of warehouse facilities in accordance with Kit Log and project needs

  • Equipment assessment, planning, purchase, allocation and management

  • Organization and supervision of the fleet and its management (rental contracts, movements follow up, report, log book maintenance) in accordance with Kit Log and security regulations

  • Organization and subsequent supervision of information management and means of communication ensuring adherence to security procedures and the Kit Log

  • To manage logistics properly and efficiently:
  • Specification and forecast of further logistics structures, systems, and needs for current and new projects

  • Implementation and standardization of the logistic procedures as defined in the Kit Log and donor-specific regulations; development of additional procedures if required

  • Assessment of logistic needs, evaluation of the costs and feasibility for the supplies, draft of the procurement planning & logistic budget.

Objective 2: State level ACF Administration (finance & HR) systems are properly set-up and managed (with support of Log/Admin Co and Fin/HR Co)
Activities :
  • To recruit train and manage the State Administration departments staff:
  • Recruitment, organization of the administrative staff.

  • Capacity building and training of administrative staff.

  • Overall technical support and evaluation administrative staff.

  • Briefing of all new expatriates on admin rules and procedures.

  • To set up and ensure proper financial management, in liaison with the Managing HQ and CD

  • To set up and ensure proper administrative management, in liaison with PM / Field Co / Tech Co / CD:

  • To set-up and ensure proper national HR management

Objective 3: Staff and assets safety and security is ensured (with support of CD and Log/Admin Co)
Activities :
  • Identify, quantify and assess the risks
  • Data collection, research and analyze

  • Develop of an information network

  • Support and encourage program managers and support departments in their humanitarian

  • and situation analysis

  • Redaction in collaboration with PM and support team of a field

  • monthly SITREP

  • Ensure that the field office has and respect security plan (MOS) validated by Log/Admin Co & CD
  • Update security plans (every 6 months) in coordination with the field team and seek validation from Log/Admin Co & CD
  • Stress the security rules to the teams.
  • Incident reports and crisis management
Objective 4: State level operational strategy is properly and effectively implemented
Activities :
  • Initiate the development of field office strategy in line with the overall country Mission strategy and in collaboration with the field team and local community when relevant.
  • Oversee the successful implementation of the field programme strategy in liaison with the Programme Managers.
  • In liaison with Programme department oversee good compliance of the implemented activities with the objectives of the mission and of the proposals.
  • To visit regularly programs activities;
  • Overlook the good cohesion between program needs and support department (log/fin/HR)
  • Informing/updating CD and Coordination team on the field situation - by providing a monthly comprehensive situation report
  • Ensure that each programme activity progress reports are timely done and disseminated to the coordination team.
Objective 4: Other
Activities :
  • Representation of ACF to various stakeholders including local community members, authorities, other NGOs, companies and partners, donors.
Qualifications:
Education / Specific Degrees / Special Skills :
  • Substantial experience in logistics, administration & staff management, project support and follow up, security management, previous experience with ACF desired
  • Staff management experience and strong HR Management skills
  • Rigorous organizational (definition of priorities, delegation, training)
  • Good computer skills (Word, Excel, Accountancy packages, and system management)
  • Initiative and flexibility - and wider vision of further impact of the administrative issues
  • Ability to adapt, multitask and deal with stressful situations
  • High cultural sensitivity.
  • Team player and good communication skills Humanitarian field experience requested: YES
How to apply
Please apply online at :
http://www.actionagainsthunger.org/get-involved/jobs/field/field-coordinator-0
Reference Code: RW_89SU8G-55

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